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Drop Zone Mail Guide
Folded Self-Mailers
Single-sheet folded self-mailers
20 pound copier paper, folded in half will NOT meet the thickness requirement of the US Postal Service for machinate mail. Therefore will be subject to a $0.12 surcharge. So effective June 30, 2002 those self-mailers will cost your department $.49 each to mail. Mail Processing will hold large mailings until a phone call can be made alerting your department of the cost.
Single-sheet self-mailers need to be tri-folded with the last fold at the bottom. Make it a standard - even if you use a heavier paper. Tri-folded and double tabbed self-mailers are less likely to cause a jam in high-speed postal equipment.
The back of this bulletin has the specifications for closing self-mailers. Note: The fold is always on the bottom.
Tabs or Tape for self-mailers
A permanent adhesive tape or tab must be used to seal a self-mailer. Please, no staples. Outgoing US Mail sealed with removable tabs or tape could be delayed. Removable seals tend to open during processing, which causes the mail pieces to stick together, which results in damage to your mail piece as well as our equipment.
Tabbing is available at the Drop Zone by calling 918-456-5511, ext. 2612
Mail Services makes a STRONG recommendation for the following:
- Tri-fold single-sheet self-mailers, even for campus mail and even with heavier paper.
- The final fold on a self-mailer should always be on the bottom.
- Never use staples to close a self-mailer.
- Use at least 2 tabs or 2 pieces of tape with a permanent adhesive.
- Use the Bulk Mail Center to automate your mailings. Get better delivery service and postage discounts just call 918-456-5511, ext. 2610.
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Northeastern State University | 600 N. Grand Ave. | Tahlequah, OK 74464
918-456-5511 | 1-800-722-9614