Northeastern State University

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Faculty & Staff FAQs

1. How can my department qualify for Bulk Rate/Non-Profit Mailing Discounts?

Bulk Rate/Non-Profit: A minimum of 200 pieces or 50 total pounds is required to quality for this permit rate. All pieces must be uniform in size and weigh less than 16 ounces and be at least .007" thick. Mail pieces must be presented to the Mail Services in Zip Code order.

More information on the NSU Bulk Mail Services

2. I am receiving Address Correction Notices from recent mailings. Why?

NSU first class letter mail is sent at a discounted rate. In order to receive this discount the mail must now be endorsed with “ADDRESS SERVICE REQUESTED”.

When you receive an Address Corrections Notice you should update the address in the system. NSU will not be billed by the USPS when letter mail is sent to the correct address. However, NSU will be billed each time a discounted mail piece is sent to an incorrect address.

Please help in our efforts to reduce postage costs by updating your database information when you receive these notices.

3. When does the On-Campus Delivery System stop at my Building?

The Campus Mail Delivery System delivers incoming and Intra-Campus mail once a day to all departments. See delivery times.

The Campus Mail Delivery System is your PRIMARY delivery system. Please use the Campus Delivery System for your needs as much as possible. All mail is treated as confidential.

4. How do I submit my mail for pick-up on the On-Campus Delivery System?

1. Outgoing Mail (Mail that needs metered with postage):
   *Please do not mix pre-stamped; business reply; or intra-campus mail with meter mail.
   1. Separate outgoing mail by type
      • Letters
        
      • Large Envelopes/Flats
        
      • Postcards
   2. And each type by its destination:
      
      • Tahlequah and Non 74464 mail
        
      • Foreign mail
2. Intra-Campus Mail (Mail going to Department PO Boxes and Student
   PO Boxes)
   1. Small Intra-Campus Mailings (29 pieces or fewer):
      Place or bundle separately from outgoing mail at your departments designated drop
      site.
      
   2. Large intra-Campus Mailings (30 pieces or more):
      Sort mail into departments. Place separately from outgoing mail at your department*s designated drop site.
      Inter-Campus mailings that are not sorted may be delayed.

5. Can I receive personal mail at my NSU Department Address?

No, your NSU Department address should never be given as your permanent address. Northeastern State University requires that all faculty and staff receive their personal mail at home or other off-campus permanent address. Personal Mail is defined as any mail not related to NSU or your position at NSU such as:

• Utility bills
• Drivers licenses
• Credit Card and Bank Accounts not related to NSU
• Credit Union Accounts not related to NSU
• Periodicals not related to your position

Occasional correspondence from friends and/or colleagues is not considered personal mail.

6. I am leaving my position at NSU and need my mail to be forwarded, who can I contact for help?

Mail addressed to your Department is considered property of Northeastern State University.
NSU Postal Services does not forward mail for NSU Staffing Faculty Members. Forwarding of this mail is at the discretion of the department manager or dean. Please contact the appropriate
person in your department to have any such mail forwarded.

7. I am changing departments at NSU how can I change my address for NSU mailings?

You should complete the Personnel Action Request(PAR) Form to report departmental transfers.

To stop individual advertisements or to stop advertisements to a person no longer employed by your department, you can contact:

MAIL PREFERENCE SERVICE
DIRECT MARKETING ASSOCIATION
P0 BOX 9008
FARMINGDALE NY 11735-9008

and request that their members remove your name from their mailing lists. Because not all mailers are members of this organization, your request may not stop all of your advertising mail; however, it will stop some. Please be aware that this is a “blanket” removal. You do not have control over which mail items will be stopped and which will not.